I’m feeling a bit stuck at work recently. I have a new department head and he keeps periodically asking me to do things that are very much not the normal responsibility of my role. These are always very simple things, things I am certainly capable of doing, but should fall outside of my purview. We even have documented methodologies indicating this sort of thing is not the sort of thing I’m expected to be responsible for. The trouble is, I’m not sure if when he’s asking me to do this it’s because he’s still new and not completely up to speed on who does what, or if this is a situation where he is The Boss and if he’s telling me to do it then now it is my responsibility, if not permanently, at least on these specific occasions. I’m also disinclined to just run with it without saying anything because then it really will become my responsibility, and there are good reasons why it currently is not.

I am having difficulty thinking of a way to bring this up that doesn’t sound like I’m refusing to do it. On the one hand, it’s not my job, but I also know that going around saying “that’s not my job” is not appropriate. The situation is not quite that I don’t have the authority to do the task, but that’s closer to the type of reasoning for why my role isn’t responsible for the thing, and it’s always restricted to people in a different role. Part of the internal rationale was a sort of “too many cooks in the kitchen” situation in the past, but there are also other logical reasons why staff in my role are not intended to be involved.

I’m also hesitant to push back at all since I can’t tell if the boss is coming from a place of not knowing or one of reassigning. I don’t want to seem difficult (but also reallllly don’t want this added to my plate). I don’t know the new department head well enough to guess whether it’s more likely a misunderstanding vs a change in policy. I’m struggling with finding the words for how to bring it up without sounding like I am saying “that’s not my job”. Is this the sort of thing that is better handled in the moment, or waiting for a time separate from when he’s making the request to talk about it more generally? Help!